View source for Minutes of the Environment, Highways, and Transport Committee of the Parish Council 28th August 2025

{{CPC-2025}}
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{{Summ-EHT-28-AUG-25}}
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{{council-minutes-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Minutes -->9th September 2025| <!-- 5. Meeting Title --> Minutes of the Environment, Highways and Transport Committee Meeting of Claygate Parish Council held on Thursday 28th August 2025 at 8.30pm at Claygate Village Hall, Small Hall, Church Road, Claygate}}


{| cellpadding="5"
|-
| style="vertical-align:top;"| Present:
| style="vertical-align:top;"| Chair: '''Cllr Bray'''&mdash;who was elected chair.
|-
| style="vertical-align:top;"| Council Members:
| style="vertical-align:top;"| ''' Cllr French and Cllr Herbert'''
|-
| style="vertical-align:top;"| In attendance:				
| style="vertical-align:top;"|Clerk & RFO Dawn Lacey, NVA Caroline Stevenson, SCCllr Andy Burton and 10 members of the public.
|-
|}


{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->1|<!--- 4. Agenda --->Apologies for absence.|<!--- 5. Content --->Apologies were received from Cllr Burns, Cllr Holt and Cllr Moon.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->2|<!--- 4. Agenda --->Declarations of interest in the agenda.|<!--- 5. Content --->None.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->3|<!--- 4. Agenda --->Election of Chairman.|<!--- 5. Content --->{{box|Cllr Bray was proposed for the position of Chair by Cllr French and seconded by Cllr Herbert.<br>Carried unanimously.}}}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->4|<!--- 4. Agenda --->Election of Vice-chairman.|<!--- 5. Content --->{{box|It was proposed to defer this until the meeting in September when there will be a full Committee.<br>Proposed by Cllr Bray and seconded by Cllr French.<br>Carried unanimously.}}}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 4. Item Number --->5|<!--- 4. Agenda --->Appointment of Non-Voting Advisors.|<!--- 5. Content --->NVA Peter Stevenson agreed to continue until a replacement could be found.{{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>Having been unable to find a replacement for himself as NVA for the Transport & Parking Group Ben Full had written to Cllr Bray with a suggestion that  the Transport and Parking Group be merged with the Shops and Businesses one. Cllr Bray noted he had discussed this with Cllr Holt and that he expected this to be on the full PC agenda on Sept 25th.<br>{{hi|ACTION: Clerk to include in the CPC agenda for September 25th.}}  '''[[E㉕027]]''' <br>{{box|To propose Vanessa Relleen as an NVA for the EHTC Committee.<br>Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->6|<!--- 4. Agenda --->To confirm the minutes of the previous meeting held on Thursday 24th April 2025.|<!--- 5. Content --->There was one small adjustment to the dates and then these were agreed to be a correct account. These were signed and dated by Cllr Bray.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->7|<!--- 4. Agenda --->To report on the actions from previous Minutes|<!--- 5. Content --->}}

Appendix 1: ACTIONS from the CPC EHTC Meeting held on Thursday 17th July, at the Claygate Village Hall, Small Hall:
{| border="1" cellpadding="3"
|-
|  align="center" |'''Action №'''
|  align="center" |'''Date Created'''
|  align="center" |'''Description'''
|  align="center" | '''By'''
|  align="center" |'''Status'''
|-
{{E㉕019}}
{{E㉕020}}
{{E㉕021}}
{{E㉕022}}
{{E㉕023}}
{{E㉕024}}
{{E㉕025}}
{{E㉕026}}
|}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->8|<!--- 4. Agenda --->To discuss any recent correspondence received and agree appropriate actions where required.|<!--- 5. Content --->Cllr Bray had received several pieces of correspondence since the last meeting and circulated a report which is attached.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->9|<!--- 4. Agenda --->To discuss the K3 bus.|<!--- 5. Content --->Cllr Bray informed the committee that he had been in touch with Malcolm Claridge who works for First Bus. There are currently no new updates because most of his time in the last two months has been taken up with the rebranding of the business. However, he was due to meet TfL on Tues, 3rd September when this issue might arise. He is aware that we do not wish to prejudice our existing service.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->10|<!--- 4. Agenda --->To discuss EBC’s Climate Change Citizens Panel [CCCP].|<!--- 5. Content --->Cllr French confirmed that the last session will be held at the end of September and that there is currently no update to report.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 4. Item Number --->11|<!--- 4. Agenda --->To receive a ''Speed Watch'' report.|<!--- 5. Content --->Cllrs had received Mark T’s report but, in his absence, there was no discussion thereof.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->12|<!--- 4. Agenda --->To receive a report from the Environment and Sustainability group.|<!--- 5. Content --->In the absence of Peter Stevenson there was no report.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->13|<!--- 4. Agenda --->To receive a report from the Transport and Parking Group.|<!--- 5. Content --->Due to there being no one currently speaking on behalf of this group, there was no  report.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->14|<!--- 4. Agenda --->Prioritisation of village roadworks.|<!--- 5. Content --->It was agreed to delay this until the next EHTC Meeting in October.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->15|<!--- 4. Agenda --->To discuss the material available under this link: https://www.surreycc.gov.uk/roads-and-transport/roadworks-and-maintenance/roadworks/map and agree appropriate actions|<!--- 5. Content --->It has been discussed that Cllr Moon would monitor the link on advanced notifications of transport and roadworks. It was agreed to defer this to the next meeting in October for an update. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously}}}} 

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->16|<!--- 4. Agenda --->To discuss the painting of double yellow lines around the junction of The Causeway and Church Road.|<!--- 5. Content --->Members agreed that painting double yellow lines around this bend was a good idea. It was agreed that Cllr Bray should add this to our response to the TRO consultation. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕028]]'''}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->17|<!--- 4. Agenda --->17)	To review SCC’s ''Traffic Regulation Order''.|<!--- 5. Content --->Members were approving of the proposals for Claygate contained in the TRO document. Cllr Bray was asked to respond accordingly on our behalf, including, as above, a request for double yellow lines around the Church Road Causeway bend. {{box|Proposed by Cllr Bray and seconded by Cllr Herbert.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕029]]'''
}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->18|<!--- 4. Agenda --->18)	To review and discuss the sightlines at the junction of Hare Lane and Loseberry Road.|<!--- 5. Content --->It was discussed that there had been a rather nasty accident at this site recently. Cllr Burns had recently written a powerful piece about the dangers at this junction in connection with the planning application in respect of Land North of Raleigh Drive.  The hedges and bushes at 39 Hare Lane make the sightlines for traffic at the junction dangerous. However these are protected by a TPO. Cllr Bray had established with EBC that the best course, in the event we believed action should be taken, was to raise a FixMyStreet report.<br>
{{box|The proposal was to submit a FixMyStreet report along with photos from the recent accident.<br>This was proposed by Cllr Bray and seconded by Cllr French.<br>Carried unanimously.}}<br>{{hi|ACTION – Cllr Bray}} '''[[E㉕030]]'''}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->19|<!--- 4. Agenda --->19)	To update on the recent correspondence on Blue Hearts in the Village.|<!--- 5. Content --->Cllr Bray had written a letter confirming that the Committee fully support the Blue Hearts proposed in the Village.  The Clerk had been in touch with the contractors who take care of the garden sites to ask that, between April and October, two relevant sites are not mown.  This was confirmed in writing by the contractor. We were also informed that more sites were to be requested for the next meeting. To leave this on the agenda for the next meeting in October.<br>{{hi|ACTION – Clerk}} '''[[E㉕031]]'''}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->20|<!--- 4. Agenda --->To discuss the proposed bench on The Parade.|<!--- 5. Content --->In the absence of Cllr Holt, this was deferred until the next meeting in October and will be included on the agenda.<br>{{hi|ACTION – Cllr Holt and Clerk}} '''[[E㉕032]]'''}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->21|<!--- 4. Agenda --->To update on current situations regarding high kerbs, car park signage and illegal parking at the Station on the Parade.|<!--- 5. Content --->Cllr Bray had asked SW Railway for an update shortly before the meeting, but none had been forthcoming. [NB: The update came through on Sept 2nd and was circulated by Cllr Bray. It is clear that SWR are working on the issue.]}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->22|<!--- 4. Agenda --->To consider a first approach to our new SCCllr and agree appropriate actions.|<!--- 5. Content --->Cllr Burton was in attendance at this meeting, and took part in relevant discussions during the meeting and took away relevant actions. Therefore, this was not required.<br>Cllr Bray congratulated SCCllr Burton on his election and reported that we were all looking forward to working with him in the very near future. SCCllr Burton said he was happy for there to be a standing item in our agenda going forward enabling him to report, as appropriate, in person, or in writing.}}

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->23|<!--- 4. Agenda --->Matters for Information Purposes.|<!--- 5. Content --->The Triangle on Stevens Lane was discussed and questions were asked on how improvements could be made to make this safer. Cllr Bray noted he had had a discussion with Cllr Burns&mdash;who is a professional Highways Engineer&mdash;and that he had views that significant improvements could be made at modest cost. Cllr Bray to put Cllr Burns in touch with SCCllr Burton. <br>{{hi|ACTION – Cllrs Bray, Burns & Burton}} '''[[E㉕033]]'''}}

The meeting closed at 9.15pm.

{{Minute|<!--- 1. Meeting Date --->28th August 2025|<!--- 2. Council or Committee meeting --->Environment, Highways, and Transport Committee meeting|<!--- 3. Item Number --->24|<!--- 4. Agenda --->Date of Next meeting.|<!--- 5. Content --->8.30pm Thursday 23rd October 2025 at Treetops, Recreation Ground, Church Road, Claygate KT10 0LJ}}