New Bench on The Parade

April 2025

Actions

Action №	Date Created	Description	By	Status
E㉕007	27-FEB-25	To give an update on quotes for the new bench in The Parade at the next meeting.	Cllr Holt	COMPLETED by 24-APR-25
E㉕017	24-APR-25	Provide an update on the bench on The Parade.	Cllr Holt	Still in progress, as at 24-APR-25, and will be updated at the next meeting. CARRIED FORWARD to the meeting of 28-AUG-25

March 2025

To consider and confirm the wording for the new bench on The Parade.

The wording for the new bench will be as follows: DEDICATED TO THE RESIDENTS OF CLAYGATE BY CLAYGATE PARISH COUNCIL JUNE 2025 Proposed by Cllr Collon and seconded by Cllr Holt. Carried unanimously.

(extract from Parish Council meeting, 27th March 2025, item 19)

New bench in The Parade: Work on this is progressing. A favoured location is outside the pharmacy.

source: Claygate Courier, March 2025 issue, page 6

February 2025

To consider three quotes for the bench on The Parade and to select a contractor.

Cllr Holt informed the council of the three quotes that had been received. The agreed quote was to be from Beadles for £2,290 + VAT. Proposed by Cllr Holt and seconded by Cllr French. Carried unanimously. ACTION – Cllr Holt to contact SCC to apply for the licence. ACTION – Clerk to add discussing the wording for the plaque to the agenda of the next meeting.

(extract from Parish Council meeting, 27th February 2025, item 28)

December 2024

To give an update on the new bench for The Parade.

It was agreed that the bench would be placed outside the chemist on the Parade. This was proposed by Cllr Holt and seconded by Cllr Moon. Carried unanimously. ACTION – Cllr Holt to contact EBC to ask whom they use as contractors for this sort of work.

(extract from Parish Council meeting, 5th December 2024, item 22)

November 2024

Matters for Information purposes only.

New Bench on The Parade: this is currently ongoing. Cllr Holt has emailed the owners of the Chemist to discuss the possibility of the bench being placed there. ACTION - Cllr Holt

(extract from Parish Council meeting, 7th November 2024, item 22)

October 2024

To discuss arrangements and update on the new bench on The Parade.

Cllr Holt had sent several photos of a number of potential sites for the new bench to councillors prior to the meeting. It was decided that three options would be followed up. Cllr Holt will speak to the three shops potentially affected and report back at the next meeting. Cllr French also suggested talking to local residents about the placement and where it might benefit them most. This was proposed by Cllr Bray and seconded by Cllr Moon. Carried unanimously.

(extract from Environment, Highways, and Transport Committee meeting, 3rd October 2024, item 17)

August 2024

To review and Approve the draft applications to SCC for a new bench on the Parade.

A discussion was held on where the bench would be placed and also what the costs would be to place it. Cllr Holt to come back to the council with appropriate recommendations on where to site the bench. Clerk to ask EBC for contact details of three approved Highway Contractors. Application will be submitted in due course once the materials are ready to be submitted to SCC suggesting where the bench will be sited and who will carry out the installation. It is quite possible given the concerns of adding more street furniture that the bench could replace an existing low bench. ACTIONS: Clerk to contact EBC and Cllr Holt to provide suggestions on the siting of the bench at a future EHTC Meeting. A further discussion was held regarding what wording would be used for a plaque on the bench. This is to be moved to the next EHTC meeting for decision. This was all proposed by Cllr Holt and seconded by Cllr Bray. Carried unanimously.

(extract from Parish Council meeting, 15th August 2024, item 14)

July 2024

Appendix 3: Application for Bench on The Parade

Third Party Assets

Application for Approval in Principle (Draft)

Question	Answer
Road Name	The Parade
Town	Claygate
Location of works	TBC
Attach clear plan showing location of proposed asset – see guidance for further information.	TBC
What do you propose to install	A bench with a slightly higher seat and five arms so aged people can get up from the bench easily as all current benches are too low.
Description and size of item	Four-seater bench approximately 3m long x 63cm deep x 94cm high to be installed with four outer legs bolted into four concrete plinths. The tarmac excavated as a small square on each of the 4 outer legs then filled with concrete and the bench with bolts in the 4 outer legs to be lowered into it to set. See link below : https://www.cyan-teak-furniture.com/balmoral-large-heavy-duty-park-bench-with-5-arms-3m
If planter provide detail of planting eg seasonal bedding, permanent planting	NA
If bench provide size and location of hardstanding base, if required	Hard standing base required is minimum 3m x 63cm which is the base size of the bench.
Is asset to be located in conservation area?	NA
Does applicant have £10 million public liability insurance?	Yes – Claygate Parish Council
Is asset to be installed in road subject to Lane Rental charges?	No
If applying for a bench, please confirm that you have sought agreement from nearby residents.˟	TBC
Provide details of supplier and contractor if known.	TBC
Applicant contact name	Donna Holt
Applicant contact number	07919 335 233
Applicant address	Claygate Parish Council, Claygate Village Hall, Church Road, Claygate, Surrey KT10 0JP
Applicant email address	Donna.holt@claygateparishcouncil.gov.uk

Surrey Highways will assess your application and advise whether Approval in Principle is granted to install your asset on the highway.