Parish Council Actions

2025

Parish Council meetings

6th January

Action №	Description	By	Status
C㉕001	9-JAN-25	To contact Leo Tye and Emma Curtis to set up a meeting for a secure drive for shops survey.	Clerk	COMPLETED by 27-FEB-25
C㉕002	9-JAN-25	To send the approved Precept letter.	Clerk	COMPLETED by 27-FEB-25
C㉕003	9-JAN-25	CIL application was received from Claygate Primary School – to write to Sandra Cunningham to explain the delay in decision and also to organise a meeting to look at the damage on waterlogged field.	Cllr Bray & Clerk	COMPLETED by 27-FEB-25
C㉕004	9-JAN-25	To organise a list of questions for Claygate Village Meeting regarding the English Devolution white paper.	Cllr Sheppard	COMPLETED by 27-FEB-25
C㉕005	9-JAN-25	To write to Sally Harman at SALC to suggest adding this to the agenda for the next SALC Clerk & Councillors Forums being held on the 20th and 21st January.	Cllr Bray	COMPLETED by 27-FEB-25
C㉕006	9-JAN-25	To continue work and updates on the new CPC website.	Cllr Bingham	ONGOING @27-FEB-25
C㉕007	9-JAN-25	To invite Graham Dear to talk at the Claygate Village Meeting.	Clerk	COMPLETED by 27-FEB-25
C㉕008	9-JAN-25	To invite a panel for the Claygate Village Meeting – ? (Chairman of SALC), Mike Rollings (EBCllr) and Tim Oliver (SCC) to talk on item 18 in this agenda.	Clerk	COMPLETED by 27-FEB-25

27th February

Action №	Description	By	Status
C㉕009	27-FEB-25	To update the current Governance Structure for publication.	Clerk	COMPLETED by 27-MAR-25
C㉕010	27-FEB-25	To sign off the December and January reconciliations.	Clerk	COMPLETED by 27-MAR-25
C㉕011	27-FEB-25	To contact Simon White to confirm a date for the Internal Audit.	Clerk	COMPLETED by 27-MAR-25
C㉕012	27-FEB-25	To contact Katherine Rumsey to book a table and stall for the Claygate Flower Show on Saturday 12th July 2025.	Clerk	COMPLETED by 27-MAR-25
C㉕013	27-FEB-25	To confirm details of the BBQ after the Litter Pick on Saturday 26th April.	Cllr Holt	COMPLETED by 27-MAR-25
C㉕014	27-FEB-25	To confirm putting up the banners about the Litter Pick by 31st March.	Cllr Moon	COMPLETED by 27-MAR-25
C㉕015	27-FEB-25	To write to the three panellists confirming the questions on devolution at the Village Meeting being held on Thursday 20th March.	Clerk	COMPLETED by 27-MAR-25
C㉕016	27-FEB-25	To write to the CVA confirming the grant offer.	Clerk	COMPLETED by 27-MAR-25
C㉕017	27-FEB-25	To write to the three CIL applicants confirming their grant offers.	Clerk	COMPLETED by 27-MAR-25
C㉕018	27-FEB-25	To write to SCC to apply for the licence for the new bench on the Parade.	Cllr Holt	ONGOING at 27-MAR-25
C㉕019	27-FEB-25	To add discussing the wording for the plaque for the new bench onto the agenda for the meeting being held on Thursday 27th March.	Clerk	COMPLETED by 27-MAR-25
C㉕020	27-FEB-25	To provide an update on the website.	Cllr Bingham	ONGOING at 27-MAR-25
C㉕021	27-FEB-25	To add the current list of consultations to the website for publication.	Clerk	COMPLETED by 27-MAR-25
C㉕022	27-FEB-25	To inform Peter Whitehead of the Winner of the Brian Rhodes Cup.	Clerk	COMPLETED by 27-MAR-25

27th March

Action №	Description	By	Status
C㉕023	27-MAR-25	To find out by 14th April how and why a direct debit for over £1,200 was taken by Castle Water.	Clerk	CREATED on 27-MAR-25
C㉕024	27-MAR-25	To contact Cllr Moon about Litter Pick banners.	Clerk	CREATED on 27-MAR-25
C㉕025	27-MAR-25	To give a donation of £150 to the Grace Dear Trust from the Chairman’s allowance.	Clerk	CREATED on 27-MAR-25
C㉕026	27-MAR-25	To write and thank the Councillors for coming along and taking part in the Panel.	Clerk	CREATED on 27-MAR-25
C㉕027	27-MAR-25	To contact EBC about the litter issue on Littleworth Common Road and report at the next meeting.	Cllr Holt	CREATED on 27-MAR-25
C㉕028	27-MAR-25	To contact Katie Holmes at the Hub to strengthen links with the younger people of Claygate.	Cllr Holt	CREATED on 27-MAR-25
C㉕029	27-MAR-25	To add an item for communication to the agenda in June.	Clerk	CREATED on 27-MAR-25

Environment Committee meetings

6th February

Action №	Description	By	Status
E㉕001	27-FEB-25	To follow up community garden idea with BT, which leases the land on Hare Lane from Telereal Trillium.	Cllr Bray	COMPLETED by 24-APR-25
E㉕002	27-FEB-25	To ask the committee for permission to write to Hamish White to keep the councillors updated.	Cllr Bray	OMITTED FROM ACTION LIST FOR 24-APR-25 MEETING
E㉕003	27-FEB-25	To load the revised EH&T Committee remit on the website.	Clerk	COMPLETED by 24-APR-25
E㉕004	27-FEB-25	To write to Oscar to thank him for his time and his presentation.	Cllr Bray	COMPLETED by 24-APR-25
E㉕005	27-FEB-25	To copy the SCC template for the 'production of Climate & Nature Plans by Town and Parish Councils' to all Cllrs and to table the matter for the next Committee meeting.	Cllr Bray	COMPLETED by 24-APR-25
E㉕006	27-FEB-25	To circulate an email received from SALC on the 15th January and then discuss this at the next meeting in April.	Cllr Bray	COMPLETED by 24-APR-25
E㉕007	27-FEB-25	To give an update on quotes for the new bench in The Parade at the next meeting.	Cllr Holt	COMPLETED by 24-APR-25
E㉕008	27-FEB-25	To discuss with David Wilby the illegal parking by the Station, and the car park signage, and to update at the next meeting.	Cllr Bray	COMPLETED by 24-APR-25
E㉕009	27-FEB-25	To contact Monica Harding and South West Trains about the fewer trains available now and to write back to the resident.	Cllr Moon	COMPLETED by 24-APR-25
E㉕010	27-FEB-25	To send a draft completed questionnaire on the Surrey Rights of Way Improvement Plan Consultation on behalf of the Council.	Cllr Bray	COMPLETED by 24-APR-25
E㉕011	27-FEB-25	To contact Peter Whitehead and EBC regarding whether the bin collection dates could be added to the next edition of the Courier.	Cllr Bray	COMPLETED by 24-APR-25
E㉕012	27-FEB-25	To speak to Caroline about the possibility of subsidising food for our Litter Pick volunteers.	Cllr Holt	COMPLETED by 24-APR-25

24th April

Action №	Description	By	Status
E㉕013	24-APR-25	Contact the owner of the house at corner of Loseberry Road / Hare Lane to improve the sightlines for drivers by getting the hedge cut back.	Cllr Bray	COMPLETED by 17-JUL-25

Planning Committee meetings

9th January

Action №	Description	By	Status
P㉕001	9-JAN-25	To contact NVA Vanessa Relleen to organise an informal get-together.	Cllr Sheppard	COMPLETED by 6-FEB-25
P㉕002	9-JAN-25	To consider monitoring any new developments with the NPPF and Local Plan Developments and report any updates.	Cllrs	COMPLETED by 6-FEB-25

6th February

Action №	Description	By	Status
P㉕003	6-FEB-25	Application 2024/2894 where the Planning Committee had commented that the Outbuilding should NOT be used as a dwelling had EBC not imposing a condition on this when approving the application – to contact Paul Falconer to ask why.	Cllr Sheppard	COMPLETED by 27-FEB-25
P㉕004	6-FEB-25	To consider monitoring any new developments with the NPPF and Local Plan Developments and report any updates.	Planning Cllrs	COMPLETED by 27-FEB-25
P㉕005	6-FEB-25	To draw attention on our Website and Social Media any updates with the NPPF and Local Plan development.	Cllr Holt	COMPLETED by 27-FEB-25
P㉕006	6-FEB-25	To ensure that the website and Councillors and NVAs are aware of the earlier start to the meetings on the 27th Feb: Planning – 7pm Main Meeting – 8pm	Clerk	COMPLETED by 27-FEB-25

27th February

Action №	Description	By	Status
P㉕007	27-FEB-25	To add the DEFRA Land Consultation to the Agenda for the meeting being held on Thursday 27th March	Clerk	COMPLETED

27th March

Action №	Description	By	Status
P㉕008	27-MAR-25	To add a standing item to the Planning agenda to receive a report from the Housing Advisory Committee.	Clerk	COMPLETED by 24-APR-25
P㉕009	27-MAR-25	To look into booking a trial demonstration of GovAssist which would be held on a Thursday evening.	Cllr Bray	COMPLETED by 24-APR-25