Parish Council Actions

2025

Parish Council meetings

6th January

Action №	Date Created	Description	By	Status
C㉕001	9-JAN-25	To contact Leo Tye and Emma Curtis to set up a meeting for a secure drive for shops survey.	Clerk	COMPLETED by 27-FEB-25
C㉕002	9-JAN-25	To send the approved Precept letter.	Clerk	COMPLETED by 27-FEB-25
C㉕003	9-JAN-25	CIL application was received from Claygate Primary School – to write to Sandra Cunningham to explain the delay in decision and also to organise a meeting to look at the damage on waterlogged field.	Cllr Bray & Clerk	COMPLETED by 27-FEB-25
C㉕004	9-JAN-25	To organise a list of questions for Claygate Village Meeting regarding the English Devolution white paper.	Cllr Sheppard	COMPLETED by 27-FEB-25
C㉕005	9-JAN-25	To write to Sally Harman at SALC to suggest adding this to the agenda for the next SALC Clerk & Councillors Forums being held on the 20th and 21st January.	Cllr Bray	COMPLETED by 27-FEB-25
C㉕006	9-JAN-25	To continue work and updates on the new CPC website.	Cllr Bingham	ONGOING @27-FEB-25
C㉕007	9-JAN-25	To invite Graham Dear to talk at the Claygate Village Meeting.	Clerk	COMPLETED by 27-FEB-25
C㉕008	9-JAN-25	To invite a panel for the Claygate Village Meeting – ? (Chairman of SALC), Mike Rollings (EBCllr) and Tim Oliver (SCC) to talk on item 18 in this agenda.	Clerk	COMPLETED by 27-FEB-25

27th February

Action №	Description	By	Status
C㉕009	27-FEB-25	To update the current Governance Structure for publication.	Clerk	COMPLETED by 27-MAR-25
C㉕010	27-FEB-25	To sign off the December and January reconciliations.	Clerk	COMPLETED by 27-MAR-25
C㉕011	27-FEB-25	To contact Simon White to confirm a date for the Internal Audit.	Clerk	COMPLETED by 27-MAR-25
C㉕012	27-FEB-25	To contact Katherine Rumsey to book a table and stall for the Claygate Flower Show on Saturday 12th July 2025.	Clerk	COMPLETED by 27-MAR-25
C㉕013	27-FEB-25	To confirm details of the BBQ after the Litter Pick on Saturday 26th April.	Cllr Holt	COMPLETED by 27-MAR-25
C㉕014	27-FEB-25	To confirm putting up the banners about the Litter Pick by 31st March.	Cllr Moon	COMPLETED by 27-MAR-25
C㉕015	27-FEB-25	To write to the three panellists confirming the questions on devolution at the Village Meeting being held on Thursday 20th March.	Clerk	COMPLETED by 27-MAR-25
C㉕016	27-FEB-25	To write to the CVA confirming the grant offer.	Clerk	COMPLETED by 27-MAR-25
C㉕017	27-FEB-25	To write to the three CIL applicants confirming their grant offers.	Clerk	COMPLETED by 27-MAR-25
C㉕018	27-FEB-25	To write to SCC to apply for the licence for the new bench on the Parade.	Cllr Holt	ONGOING at 27-MAR-25
C㉕019	27-FEB-25	To add discussing the wording for the plaque for the new bench onto the agenda for the meeting being held on Thursday 27th March.	Clerk	COMPLETED by 27-MAR-25
C㉕020	27-FEB-25	To provide an update on the website.	Cllr Bingham	ONGOING at 27-MAR-25
C㉕021	27-FEB-25	To add the current list of consultations to the website for publication.	Clerk	COMPLETED by 27-MAR-25
C㉕022	27-FEB-25	To inform Peter Whitehead of the Winner of the Brian Rhodes Cup.	Clerk	COMPLETED by 27-MAR-25

27th March

Action №	Description	By	Status
C㉕023	27-MAR-25	To find out by 14th April how and why a direct debit for over £1,200 was taken by Castle Water.	Clerk	CREATED on 27-MAR-25
C㉕024	27-MAR-25	To contact Cllr Moon about Litter Pick banners.	Clerk	CREATED on 27-MAR-25
C㉕025	27-MAR-25	To give a donation of £150 to the Grace Dear Trust from the Chairman’s allowance.	Clerk	CREATED on 27-MAR-25
C㉕026	27-MAR-25	To write and thank the Councillors for coming along and taking part in the Panel.	Clerk	CREATED on 27-MAR-25
C㉕027	27-MAR-25	To contact EBC about the litter issue on Littleworth Common Road and report at the next meeting.	Cllr Holt	CREATED on 27-MAR-25
C㉕028	27-MAR-25	To contact Katie Holmes at the Hub to strengthen links with the younger people of Claygate.	Cllr Holt	CREATED on 27-MAR-25
C㉕029	27-MAR-25	To add an item for communication to the agenda in June.	Clerk	CREATED on 27-MAR-25

Environment Committee meetings

6th February

Action №	Description	By	Status
E㉕001	27-FEB-25	To follow up community garden idea with BT, which leases the land on Hare Lane from Telereal Trillium.	Cllr Bray	COMPLETED by 24-APR-25
E㉕002	27-FEB-25	To ask the committee for permission to write to Hamish White to keep the councillors updated.	Cllr Bray	OMITTED FROM ACTION LIST FOR 24-APR-25 MEETING
E㉕003	27-FEB-25	To load the revised EH&T Committee remit on the website.	Clerk	COMPLETED by 24-APR-25
E㉕004	27-FEB-25	To write to Oscar to thank him for his time and his presentation.	Cllr Bray	COMPLETED by 24-APR-25
E㉕005	27-FEB-25	To copy the SCC template for the 'production of Climate & Nature Plans by Town and Parish Councils' to all Cllrs and to table the matter for the next Committee meeting.	Cllr Bray	COMPLETED by 24-APR-25
E㉕006	27-FEB-25	To circulate an email received from SALC on the 15th January and then discuss this at the next meeting in April.	Cllr Bray	COMPLETED by 24-APR-25
E㉕007	27-FEB-25	To give an update on quotes for the new bench in The Parade at the next meeting.	Cllr Holt	COMPLETED by 24-APR-25
E㉕008	27-FEB-25	To discuss with David Wilby the illegal parking by the Station, and the car park signage, and to update at the next meeting.	Cllr Bray	COMPLETED by 24-APR-25
E㉕009	27-FEB-25	To contact Monica Harding and South West Trains about the fewer trains available now and to write back to the resident.	Cllr Moon	COMPLETED by 24-APR-25
E㉕010	27-FEB-25	To send a draft completed questionnaire on the Surrey Rights of Way Improvement Plan Consultation on behalf of the Council.	Cllr Bray	COMPLETED by 24-APR-25
E㉕011	27-FEB-25	To contact Peter Whitehead and EBC regarding whether the bin collection dates could be added to the next edition of the Courier.	Cllr Bray	COMPLETED by 24-APR-25
E㉕012	27-FEB-25	To speak to Caroline about the possibility of subsidising food for our Litter Pick volunteers.	Cllr Holt	COMPLETED by 24-APR-25

24th April

Action №	Description	By	Status
E㉕013	24-APR-25	Contact the owner of the house at corner of Loseberry Road / Hare Lane to improve the sightlines for drivers by getting the hedge cut back.	Cllr Bray	COMPLETED by 17-JUL-25
E㉕014	24-APR-25	Log the problem at the junction of Red Lane and Stevens Lane and ask Surrey, via SCCllr Sugden, to look at it.	Cllr Holt	CARRIED FORWARD to the meeting of 28-AUG-25
E㉕015	24-APR-25	Pursue the idea of having a voice in the matters covered by the Horizon system of prioritizing roadworks in the village with Peter Robinson and Ben Full.	Cllr Bray	CREATED on 24-APR-25
E㉕016	24-APR-25	Put up a notice to explain the reasons for the brash pile at the Firs.	Cllr Bray	COMPLETED by 17-JUL-25
E㉕017	24-APR-25	Provide an update on the bench on The Parade.	Cllr Holt	Still in progress, as at 24-APR-25, and will be updated at the next meeting. CARRIED FORWARD to the meeting of 28-AUG-25
E㉕018	24-APR-25	Provide an update on drop kerb on The Parade.	Cllr Bray	Discussed under Correspondence on 17-JUL-25

Planning Committee meetings

9th January

Action №	Description	By	Status
P㉕001	9-JAN-25	To contact NVA Vanessa Relleen to organise an informal get-together.	Cllr Sheppard	COMPLETED by 6-FEB-25
P㉕002	9-JAN-25	To consider monitoring any new developments with the NPPF and Local Plan Developments and report any updates.	Cllrs	COMPLETED by 6-FEB-25

6th February

Action №	Description	By	Status
P㉕003	6-FEB-25	Application 2024/2894 where the Planning Committee had commented that the Outbuilding should NOT be used as a dwelling had EBC not imposing a condition on this when approving the application – to contact Paul Falconer to ask why.	Cllr Sheppard	COMPLETED by 27-FEB-25
P㉕004	6-FEB-25	To consider monitoring any new developments with the NPPF and Local Plan Developments and report any updates.	Planning Cllrs	COMPLETED by 27-FEB-25
P㉕005	6-FEB-25	To draw attention on our Website and Social Media any updates with the NPPF and Local Plan development.	Cllr Holt	COMPLETED by 27-FEB-25
P㉕006	6-FEB-25	To ensure that the website and Councillors and NVAs are aware of the earlier start to the meetings on the 27th Feb: Planning – 7pm Main Meeting – 8pm	Clerk	COMPLETED by 27-FEB-25

27th February

Action №	Description	By	Status
P㉕007	27-FEB-25	To add the DEFRA Land Consultation to the Agenda for the meeting being held on Thursday 27th March	Clerk	COMPLETED

27th March

Action №	Description	By	Status
P㉕008	27-MAR-25	To add a standing item to the Planning agenda to receive a report from the Housing Advisory Committee.	Clerk	COMPLETED by 24-APR-25
P㉕009	27-MAR-25	To look into booking a trial demonstration of GovAssist which would be held on a Thursday evening.	Cllr Bray	COMPLETED by 24-APR-25

24th April

Action №	Description	By	Status
P㉕010	24-APR-25	Forward a letter from a resident regarding proposed developments at 31 Stevens Lane to Suzanne Parkes.	Cllr Sheppard	COMPLETED by 29-MAY-25
P㉕011	24-APR-25	To contact SALC for advice on Raleigh Drive.    Contact Steve Tilbury to get some more info & an idea of charges & report at next meeting. (29-MAY-25)	Clerk	COMPLETED by 19-JUN-25
P㉕012	24-APR-25	Contact Paul Falconer on this and invite his opinions on differences between CPC and EBC verdicts on recent planning applications.	Cllr Sheppard	He confirmed that the differences views resulted from differences of judgement; there had been no change in EBC policies in respect of the Design Code. (29-MAY-25)
P㉕013	24-APR-25	Write to T-Plan to find out how and why the Gents loo at the station has been bricked up.    Clerk contacted Nicholas Ebanks at EBC and is awaiting an update. (29-MAY-25)	Clerk	Carried over to the next meeting regarding the Planning Application for the Gents toilets at Claygate train station (19-JUN-25)
P㉕014	24-APR-25	Reinstate a standing item—Compliance Issues—in all future Planning agendas.	Clerk	CREATED on 24-APR-25