The Clerk circulated the EA Flood action plan to Committee members ahead of the meeting. The prime focus of the EA Flood Action plan is to raise awareness of flooding with the general public. EBC had actioned a full strategic review of the flood situation in Claygate in 2019. In this review Claygate was classed as low risk for flooding from rivers. The River Rythe had creating some fluvial flooding on Hare Lane and Raleigh Drive historically. The EBC review noted that there is a high risk of surface water flooding in Claygate. SCC have identified the following locations as susceptible to surface water flooding: Oaken Lane, Gordon Road, The Avenue, The Parade, Foley Road, Church Road, Coverts Road, and Littleworth Road. It was noted that SCC had been actively clearing gullies in a number of problem roads over the winter period. In particular, the work that SCC had done in widening the gullies on Church Road by the bus stop, appeared to have been a success. SCC will still need to clear out the gullies each year due to leaves but once cleared the gullies should function correctly and Church Road
should remain flood free. Finally, it was noted that Claygate Centre on Elm Road was an Emergency Rest Centre in the event of a flooding incident.
The CPC urged Claygate residents to move their cars on days that SCC are cleaning gullies to ensure SCC has the best chance in preventing surface water flooding. They asked that Raleigh Drive residents contact Thames Water in the event of flooding in that area as it was often relating to the pumping station by Hare Lane Green. CPC would continue to push that new developments in the area, such as Claygate House, are taking a proactive responsibility to protect the River Rythe area from future flooding and that they are doing their bit to maintain the river.
The Committee agreed that EBC Strategic Flood review had identified the areas of concern and that CPC will continue to monitor the situation.
The Clerk then updated the committee on the flooding under the railway bridge on the Bridleway South of the A3. Savills had informed her that they had Freeflow on site for three days pumping water from the underpass to try and clear the drain, however they were fighting a losing battle as the water was coming off the fields and into the underpass faster than we could pump it out. They’ve spoken to Surrey County Council and H&S signage has gone up for the time being to advise of deep water and blocked access. They will then need to revisit this in April/May once the winter rains have passed to pump the water away and then either clear the existing drain or look at alternative options of providing an outlet for the surface water run-off. Savills want CPC to be assured that it is something they are taking seriously and they are looking to find a long-term solution to. (PARISH COUNCIL HT&E MEETING 11-FEB-21)
№ 37
37 Hare Lane KT10 9BT — 2020/3268 — PROPOSAL: Part two/part single-storey rear extension and alterations to fenestration following removal of chimney. — COUNCIL RESPONSE: No objection, no comment (PARISH COUNCIL PLANNING MEETING 5-JAN-21)
14-Day Re-Consultation: 37 Hare Lane, KT10 9BT — 2020/3268 — PROPOSAL: Part two/part single-storey rear extension, rear dormer and alterations to fenestration following removal of chimney. — COUNCIL RESPONSE: Unanimously agreed no further response was required by CPC. (PARISH COUNCIL PLANNING MEETING 28-JAN-21)
№ 75
75 Hare Lane KT10 0QX — 2020/3298 — PROPOSAL: Hip-to-gable roof extension, rear dormer window and front roof lights. — COUNCIL RESPONSE: No Comment (PARISH COUNCIL PLANNING MEETING 5-JAN-21)
Old Bank — № 109
AP52 Clerk to notify EBC on decision to reinstate bench outside Old Bank, Hare Lane. Clerk notified EBC who instructed her to notify GPS. GPS confirmed they will action but then have refused. SCC now resolving the issue directly with GPS as the landowners. SCC have agreed with the developer a location left of Old Bank in front of new side alley fence. Clerk to confirm CPC’s agreement to proposed bench location back to SCC. DONE. With SCC to reinstate. (PARISH COUNCIL PLANNING MEETING 28-JAN-21)
№ 115
115 Hare Lane KT10 0QY — 2020/2512 — PROPOSAL: Single-storey rear extension, front canopy, side and rear dormer windows and alterations to fenestration and finish following demolition of existing rear projection. — COUNCIL RESPONSE: Refused by EBC.
EBC stated:
“The proposed roof extension by reason of its design and scale, would appear incongruous and dominate the building, detrimental to the character and appearance of the host dwelling and the surrounding area contrary to policies CS11, CS17, DM2, the Design & Character SPD (Home Extensions Companion Guide) and the NPPF.” (PARISH COUNCIL PLANNING MEETING 5-JAN-21)
2020
Albury Place
Amended Planning Application 2020/1037 - Shalford, 2 Albury Place, Hare Lane KT10 0RB – Retrospective rear detached outbuilding with decking. Mr Mossett, neighbour to 2 Albury Place, spoke stating the outbuilding was originally built in 2019. In October 2019 it began being used as a separate dwelling referring Cllrs to his sleep log and photos. It was raised as an alleged unauthorised development to EBC. EBC visited the site but Mr Mossett believes that they failed to enter the site or question future usage. Mr Mossett is concerned that the retrospective application does not cover the use or mention several key points such as the boundary line of the building. Mr Mossett confirmed he had not objected to the amended planning application as he didn’t feel that the actual application reflected what had been built so he couldn’t as such comment on it. Instead he had emailed the Head of Planning at EBC, Kim Tagliarini raising concerns that the addition of the outbuilding to Planning application 2020/1037 had failed to include information needed for consultees to make an informed decision. He stated the pictures he had provided were solely to provide context for committee members. (PARISH COUNCIL PLANNING MEETING 16-JUL-20)
AP52 Clerk to notify EBC on decision to reinstate bench outside Old Bank, Hare Lane. ONGOING. Clerk notified EBC who instructed her to notify GPS. GPS confirmed they will action, but progress has halted. Clerk to continue chasing seeking support of SCC and EBC. (PARISH COUNCIL PLANNING MEETING 5-NOV-20)
AP19 Carol Walker informed the Clerk that the pavement outside the Old Bank 109 Hare Lane remains Highways Land so the CPC could return the bench and waste bin to their original position. Cllrs agreed neither the Old Bank location nor the existing location outside of Boots was suitable and an alternative needed to be found. Committee members to send GH alternative suggestions ahead of the next planning meeting DONE. Covered under Item 9. (PARISH COUNCIL PLANNING MEETING 13-AUG-20)
No suitable alternatives have been put forward to the Old Bank 109 Hare Lane location or Boots. It was noted that leaving the bench where it is outside Boots and moving the CPC Notice Board to the other side of the EBC Notice Board would create visibility issues for vehicles exiting Torrington Close. It was agreed as such that the CPC notice board should remain where it is, and the bench needed to move. (PARISH COUNCIL PLANNING MEETING 13-AUG-20)
It was unanimously agreed that the bench & litter bin should be moved in front of the EBC Notice Board on Hare Lane/Torrington Close corner and anchored down.
AP19 Carol Walker informed the Clerk that the pavement outside the Old Bank 109 Hare Lane remains Highways Land so the CPC could return the bench and waste bin to their original position. Cllrs agreed neither the Old Bank location nor the existing location outside of Boots was suitable and an alternative needed to be found. Committee members to send GH alternative suggestions ahead of the next planning meeting. OUTSTANDING. Covered under Item 5. (PARISH COUNCIL PLANNING MEETING 16-JUL-20)
Committee members were to send GH alternative suggestions ahead of this planning meeting of where the Old Bank bench could be permanently positioned. GH confirmed he had only received one suggestion. Clerk had received an update since the last meeting from Martin Kearton, Environmental Officer at EBC, stating that Cllrs had in fact already instructed EBC to reinstate the seat and bin in their original positions once the work was completed back in August 2018.
Two Cllrs voted for the bench to remain as is outside Boots, Hare Lane. Two Cllrs voted for the bench to return to its prior position outside the Old Bank, 109 Hare Lane and 1 Cllr abstained. Chairman’s casting vote was to abstain.
AP39 Chairman to speak to Boots about moving the CPC notice board to the other side of the EBC notice board so that the bench could remain as is and not obstruct people viewing the CPC notice board. It was agreed that if this was a possibility then a new CPC board could be put in place and a new cost for this would be brought to the CPC meeting in September. (PARISH COUNCIL PLANNING MEETING 16-JUL-20)
115 Hare Lane KT10 0QY — 2020/2512 — PROPOSAL: Single-storey rear extension, front canopy, side and rear dormer windows and alterations to fenestration and finish following demolition of existing rear projection. — COUNCIL RESPONSE: No Objection. (PARISH COUNCIL PLANNING MEETING 5-NOV-20)
№ 123
123 Hare Lane KT10 0RA — 2020/2059 — PROPOSAL: Tree Preservation Order EL: 12/02 - Remove 1 x Horse Chestnut (T1). — COUNCIL RESPONSE: No objection. Please note that although we have no objection to the tree being removed, we would strongly recommend that a suitably large replacement is planted of a species that will grow to be eventually of a similar size. There is plenty of space for this in the garden on land bordering the car park to the east of the existing tree. (PARISH COUNCIL PLANNING MEETING 8-OCT-20)
№ 133
133 Hare Lane KT10 0RA — 2020/2435 — PROPOSAL: Single-storey front extensions, first-floor side extension and alterations to fenestration. — COUNCIL RESPONSE: No Objection. (PARISH COUNCIL PLANNING MEETING 5-NOV-20)
№ 151
151 Hare Lane KT10 0RA — 2020/1790 — PROPOSAL: Part two/part single-storey rear/side extension, conversion of garage into living space, front canopy and alterations to fenestration following demolition of existing rear projection. — COUNCIL RESPONSE: EBC agreed the CPC request to impose a condition for the Flat Roof not being altered or adapted to form a balcony, roof garden or similar amenity area without the grant of a further specific permission from the Borough Council. (PARISH COUNCIL PLANNING MEETING 5-NOV-20)
151 Hare Lane KT10 0RA — 2020/1790 — PROPOSAL: Part two/part single-storey rear/side extension, conversion of garage into living space, front canopy and alterations to fenestration following demolition of existing rear projection. — COUNCIL RESPONSE: No objection. Please let it be noted if an application is granted, we request that a condition is included that prevents the flat roof from being used as a balcony or roof garden so to protect neighbour’s privacy in line with Policy DM2. Unanimously agreed (PARISH COUNCIL PLANNING MEETING 13-AUG-20)
It was noted that both Red Lane and Hare Lane had full or partial closures due to road works. (PARISH COUNCIL HT&E MEETING 11-FEB-21)
AP58 Clerk to liaise with Martin Kearton, Environmental Officer at EBC, and get the new white entrance gates on Hare Lane installed. DONE. (PARISH COUNCIL H&TE MEETING 10-DEC-20)
Following residents’ concerns, SCC carried out a survey in 2019 between The Swan and the railway bridge on Hare Lane. SCC then closed the case and referred it to CPC saying it was for CPC to consider CIL funding to pay for speed reduction measures. The chairman stated that SCC were responsible for Highways and as such this case should never have been referred to CPC.
AP104 MS to send SCC 2019 report to Cllrs.
AP105 MS to draft two letters to SCC on Highways responsibility of Hare Lane and speed reduction options. (PARISH COUNCIL H&TE MEETING 10-DEC-20)
98/13
To note the minutes of the Highways, Transport and Environment Committee and decide any action arising.
The CPC had received a poor response from Network Rail with regards to the Hare Lane land clearance before the bridge on Network Rail land.
AP93 Clerk to write back to Network Rail stating the CPC were not happy with their response and what were they going to do about the eyesore that remains. (PARISH COUNCIL MEETING 19-NOV-20)
AP58 Clerk to liaise with Martin Kearton, Environmental Officer at EBC, and get the new white entrance gates on Hare Lane installed. IN PROGRESS. Martin’s team finishing painting gates and then ready to go in. Final costs were £327.65 for fencing, £52 paint and £10 postcrete £390 Incl VAT versus £525 anticipated. (PARISH COUNCIL H&TE MEETING 29-OCT-20)
It was unanimously agreed to allocate £525 from the Highways Bridle Budget to replace the Hare Lane White Entrance Gates.
EBC look after two of the white entrance gates and CPC own the Hare Lane white entrance gates. EBC cleaned and checked all three gates in May 2020 (they check them every six months) and have advised that the Hare Lane gate is rotten. If CPC purchase the new gate, paint and cement to fix, EBC would arrange for the team to paint and install it. Street Smart would not charge but it would have to fit in around their other works. Following receipt of quotes the Clerk confirmed the costs were £525 including VAT.
AP58 Clerk to liaise with Martin Kearton, Environmental Officer at EBC, and get the new gates installed. (PARISH COUNCIL HT&E MEETING 3-SEP-20)
2014
Anti-competitive behaviour by Boots of Claygate
'... there have been two pharmacies in Claygate for many years; these were both independently owned until Boots acquired both approximately 12 years ago.
'These pharmacies served the community well until a decision was taken by Boots to close Risdons pharmacy located on the Parade two years ago... At this time Shazid and Nilufer [Karim] decided to apply for a licence so that they could open their own pharmacy.'
'This however proved to be a long drawn-out process with the PCT granting them a licence initially, but this was shortly followed by Boots lodging an appeal.'
