Parish Council Meeting 25th September 2025 Agenda

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Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
18th September 2025
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 25th September 2025 at 8.30pm in Claygate Village Hall, Small Hall, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  1. To accept apologies for absence.
  2. To receive any Declarations of Interest in items on the agenda.
  3. To confirm the minutes of the previous meeting held on Thursday 24th July 2025.
  4. Reviewing actioning of items from previous minutes and agree any further action required (Appendix 1).
  5. To answer any questions from the general public.
  6. To update on the current situation with Castle Water.
  7. To update on the replacement of the Village Hall noticeboard.
  8. To discuss the way forward with the Bench on the Parade.
  9. To update the current situation with the Website and discuss the next steps.
  10. To approve the month end reconciliations for July and August 2025. (Appendix 2)
  11. To update on the progress of the AGAR.
  12. To approve the update meeting dates for 2026 (Appendix 3)
  13. To review the paper from Cllr Herbert on the possibility of advertising in the Claygate Courier.
  14. To confirm the date and venue of the next litter pick in October and to discuss the date for the May 2026 litter pick.
  15. To confirm arrangements for Remembrance Sunday.
  16. To receive an update from the Shops and Businesses Group.
  17. To receive an update from the Health, Leisure and Wellbeing Group.
  18. To discuss whether our position on requests for speed restrictions on Hare Lane has changed following a recent traffic incident there.
  19. To discuss any updates on devolution and agree if any further action is required.
  20. To update on EBC's announcement re Community Service Transformation.
  21. To discuss if there are any further updates on the Torrington Lodge car park consultation and agree if any further action is required.
  22. To discuss any updates on Claygate the Way Forward and agree if any further action is required.
  23. Matter for information purposes only.
  24. Date of next meeting: Thursday 20th November, 8.30pm, Treetops Pavilion, Recreation Ground, Church Road KT10 0JP.


Appendix 1: Action List from the CPC meeting held on Thursday 24th July 2025

Action β„– Date Created Description By Status
C㉕039 12 24-JUL-25 Clerk To add the Council's assets to the website.
To look into the costs of repainting the Welcome to Claygate gate in the next budget. 		COMPLETED by 25-SEP-25
C㉕040 13 24-JUL-25 Cllr Bray To update on the current situation with Castle Water. COMPLETED by 25-SEP-25
C㉕041 14 24-JUL-25 Clerk To look at clearing out the Blue Room and make a date with Cllr Bray and Cllr French. ONGOING as at 25-SEP-25
C㉕042 15 24-JUL-25 Clerk To look at costs for replacing the noticeboards at the Village Hall. ONGOING as at 25-SEP-25
C㉕043 16 24-JUL-25 Cllr Holt To finalise the letter for LGR. NOTHING REPORTED on 25-SEP-25
C㉕044 17 24-JUL-25 Clerk, Cllr Sheppard To contact Monica Harding for a copy of the recent letter sent to Jim McMahon about devolution and share with Councillors.

Once received Cllr Sheppard to redraft and circulate.

COMPLETED by 25-SEP-25
C㉕045 20 24-JUL-25 Clerk To contact Steve Bax about the 20mph limits. COMPLETED by 25-SEP-25
C㉕046 21a 24-JUL-25 Clerk To contact the CVA about their grant application. COMPLETED by 25-SEP-25
C㉕047 21b 24-JUL-25 Clerk To contact the Air Ambulance Charity about their grant application. COMPLETED by 25-SEP-25
C㉕048 26 24-JUL-25 Clerk To include Matters Affecting Youths onto each quarterly main meeting agendas. COMPLETED by 25-SEP-25
C㉕049 27 24-JUL-25 Clerk To contact EBCllr Mike Rollings about using the Day Centre for a community meeting. COMPLETED by 25-SEP-25
C㉕050 28 24-JUL-25 Cllr Collon To attend a meeting at the Lower Green Community Centre on behalf of Cllr Holt on LGR and report back to the Council. COMPLETED by 25-SEP-25


Appendix 3

Appendix 4:

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