Parish Council Meeting 25th September 2025 Agenda

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Revision as of 08:39, 20 September 2025 by Gjw5er (talk | contribs) (Created page with "{{CPC-2025}} __NOTOC__ {{parish-head|<!-- 1. Clerk Name --> Dawn Lacey|<!-- 2. Clerk Title -->Parish Clerk & RFO| <!-- 3. Phone -->07741 848 719| <!-- 4. Date of Summons -->17th July 2025| <!-- 5. Meeting Title --> A Meeting of the Claygate Parish Council will be held on Thursday 24th July 2025 at 7pm in Claygate Village Hall, Small Hall, Church Road}} # To accept apologies for absence. # To receive any Declarations of Interest in items on the agenda. # To confirm the...")
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Village ≑ πŸ“– ⇛ 2024
Dawn Lacey — Parish Clerk & RFO
claygate PARISH COUNCIL
caring for Claygate Village
Claygate Parish Council
Claygate Village Hall
Church Road
Claygate
Surrey KT10 0JP
☎ 07741 848 719
email: clerk@claygateparishcouncil.gov.uk
website: www.claygateparishcouncil.gov.uk
17th July 2025
YOU ARE HEREBY WELCOME TO ATTEND
A Meeting of the Claygate Parish Council will be held on Thursday 24th July 2025 at 7pm in Claygate Village Hall, Small Hall, Church Road

The meeting is open to the public and press. A quarter of an hour has been reserved for members of the public to address the Council, for three minutes each, on any subject relevant to the agenda. In order to address the meeting, we would appreciate you contacting the Parish Clerk before 11am on the day of the meeting who will allocate a slot. All meetings will operate to our Privacy Policy which can be found at www.claygateparishcouncil.gov.uk. Doors will open at 7.20pm.

Covid 19

If attendees have any of the main symptoms of Covid-19 and/or have tested positive to Covid prior to the meeting, you should not attend. Please refer to www.gov.uk for full guidelines.

Parish Clerk & RFO

AGENDA

  1. To accept apologies for absence.
  2. To receive any Declarations of Interest in items on the agenda.
  3. To confirm the minutes of the previous meeting held on Thursday 22nd May 2025.
  4. To resolve on whether the Council will move into closed session on Item #32 to review and approve the details for the Claygate Vision Action Plan Consultation Statement to be published by EBC.
  5. To invite the six applicants for co-option to the Parish Council to speak to the public and Council members regarding their potential contribution to the Claygate Parish Council. (Other applicants will be asked the leave the room while each individual applicant is speaking, so as not to unduly advantage or disadvantage any of the candidates.)
  6. Councillors to be able to ask questions that they may have to the applicants.
  7. To formally vote for the two new Councillors via ballot papers supplied by the Clerk.
  8. To announce the two new Councillors. (If there is a tie, a second ballot will take place with the candidate having the lowest number of votes in the previous ballot being eliminated.)
  9. Reviewing actioning of items from previous minutes and agree any further action required. (Appendix 1)
  10. To answer any questions from the general public.
  11. To appoint the two new Councillors and Cllr Moon to the following committees:
    • a) Highways, Transportation & Environment Committee
    • b) Planning Committee
  12.  
  13. To review the updated Council's assets. (Appendix 2)
  14. To update on the current situation with Castle Water.
  15. To discuss the Blue Room at the Village Hall and a potential clear-out day.
  16. To discuss the possibility of replacing the Village Hall noticeboard.
  17. To discuss the draft response to Consultation of the Future of Local Government prepared by Cllr Holt and any appropriate action. (Appendix 3).
  18. To discuss the draft letter to Jim McMahon about Devolution and Parish Councils and agree any appropriate action (Appendix 4)
  19. To approve the month-end accounts for April, May and June 2025. (Appendix 5)
  20. To approve the movement of monies to the Cambridge Building Society high interest account.
  21. To discuss the concept of 20mph speed limits and agree a Parish Council position on them. (Appendix 6)
  22. To receive details of grant applications from the following:
    • a: CVA Grant Application (Appendix 7)
    • b: Air Ambulance Charity Kent Surrey Sussex Grant Application (Appendix 8)
  23. Item A: "To agree that an application by Holy Trinity Church Claygate for further CIL funding for the Way Maker project should be considered, notwithstanding that an application for CIL funding by the same applicant has been made in the previous 12 months."
  24. If item 21 is agreed, to receive details of a CIL application for Holy Trinity and consider whether it will be approved. Holy Trinity CIL Grant Application (Appendix 9)
  25. To receive details of a CIL application from the following:
    • CRGT CIL application. (Appendix 10)
  26. To update on the possibilities of advertising in the Claygate Courier.
  27. To discuss the merits of a young advisor from the Hub joining the PC on a quarterly basis to discuss and update on youth matters and provide input on such matters.
  28. To discuss EBC’s announcements re. the possible closure of local Community Centres and any action required.
  29. Matters for information purposes only.
  30. Date of next meeting: Thursday 25th September 2025. Claygate Village Hall, Small Hall, 7.30pm
  31. To close the meeting and move into closed session for Item 32.
  32. To review and approve the details for the Claygate Vision and Action Plan Consultation Statement to be published by EBC.



Appendix 1: Action List from the CPC meeting held on Thursday 24th July 2025

Action β„– Date Created Description By Status
C㉕039 12 24-JUL-25 Clerk To add the Council's assets to the website.
To look into the costs of repainting the Welcome to Claygate gate in the next budget. 		COMPLETED by 25-SEP-25
C㉕040 13 24-JUL-25 Cllr Bray To update on the current situation with Castle Water. COMPLETED by 25-SEP-25
C㉕041 14 24-JUL-25 Clerk To look at clearing out the Blue Room and make a date with Cllr Bray and Cllr French. ONGOING as at 25-SEP-25
C㉕042 15 24-JUL-25 Clerk To look at costs for replacing the noticeboards at the Village Hall. ONGOING as at 25-SEP-25
C㉕043 16 24-JUL-25 Cllr Holt To finalise the letter for LGR. NOTHING REPORTED on 25-SEP-25
C㉕044 17 24-JUL-25 Clerk, Cllr Sheppard To contact Monica Harding for a copy of the recent letter sent to Jim McMahon about devolution and share with Councillors.

Once received Cllr Sheppard to redraft and circulate.

COMPLETED by 25-SEP-25
C㉕045 20 24-JUL-25 Clerk To contact Steve Bax about the 20mph limits. COMPLETED by 25-SEP-25
C㉕046 21a 24-JUL-25 Clerk To contact the CVA about their grant application. COMPLETED by 25-SEP-25
C㉕047 21b 24-JUL-25 Clerk To contact the Air Ambulance Charity about their grant application. COMPLETED by 25-SEP-25
C㉕048 26 24-JUL-25 Clerk To include Matters Affecting Youths onto each quarterly main meeting agendas. COMPLETED by 25-SEP-25
C㉕049 27 24-JUL-25 Clerk To contact EBCllr Mike Rollings about using the Day Centre for a community meeting. COMPLETED by 25-SEP-25
C㉕050 28 24-JUL-25 Cllr Collon To attend a meeting at the Lower Green Community Centre on behalf of Cllr Holt on LGR and report back to the Council. COMPLETED by 25-SEP-25


Appendix 3

Appendix 4:

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